Minutes: PTC Meeting/Open House

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September 23, 2020

I . Introduction of New Executive Board

Installation of Executive Board

Co-Presidents: Adele Chauvin and Holly Lamarche Feliz; Vice President: Kyle Cannon (Second Term); Co-Secretaries: Jennifer Hargrave & Laura Lee; Treasurer: Keegan McClain; Administrative Representative: Monique Vidos; Faculty Representative: Tara Yergeau 

II. Membership Drive

1. Begins September 8 and ends September 26
   1. Free dress for all students whose parents joined before September 26
2. New Tiered Membership
   1. $10 Membership
   2. $25: Woodvale Yard Sign
   3. $50: Woodvale Yard Sign and One Woodvale Child’s Face Mask
   4. $75: Woodvale Yard sign and Two Woodvale Child’s Face Masks
   5. $100: Woodvale Yard sign, Two Woodvale Child’s Face Masks, and One Woodvale Water Bottle
   6. $150: Woodvale Yard sign, Two Woodvale Child’s Face Masks, and Two Woodvale Water Bottles
   7. $250: Woodvale Yard sign, Two Woodvale Child’s Face Masks, Two Woodvale Water Bottles, PLUS your business logo on the Woodvale PTC Home Page

III. Monthly Meetings

1. September 23
2. October 20
3. November 17
4. January 19
5. February 23
6. March 16
7. April 20

*All meetings will be held virtually at 6PM until further notice.

IV. Volunteer Meeting

1. Two 30-minute volunteer meetings will be held on Tuesday September 30 at Noon and 6 PM. The virtual meeting link will be provided.

V.       Volunteer Opportunities

                A. Project Clean for Halloween: The Beautification committee will host Saturday cleanup days on October 10, 17, and 24. Complete the volunteer form at www.woodvaleptc.org/committees and look for sign up notifications!

VI. Fundraising

1. Symposium
   1. Think SmART
   2. Friday October 23 (updated to Nov. 13!)
2. Fun Run

VI. Library Fundraisers

1. BoxTops
   1. Going digital
   2. Still accepting physical 
2. Community Coffee Labels

VII.  Budget: The Deadline to vote for the 2020-2021 PTC Budget is Friday, September 25! (Budget was approved by an online vote of members)

1. Projected Receipts
   1. Budget 2019/2020- $29,500
   2. Actual 2019/2020- $33,318
   3. Budget 2020/2021- $15,000
2. Beautification
   1. Budget 2019/2020- $1,100
   2. Actual 2019/2020- $35
   3. Budget 2020/2021- $4,450
3. Community Life
   1. Budget 2019/2020- $2,250
   2. Actual 2019/2020- $720
   3. Budget 2020/2021- $1,750
4. Educational Needs
   1. Budget 2019/2020- $11,925
   2. Actual 2019/2020- $11,176
   3. Budget 2020/2021- $9,925
5. Fundraising Expenses
   1. Budget 2019/2020- $3,700
   2. Actual 2019/2020- $3,449
   3. Budget 2020/2021- $3,360

1. Student Life
   1. Budget 2019/2020- $6,450
   2. Actual 2019/2020- $5,478
   3. Budget 2020/2021= $18,300 
2. Technology 
   1. Budget 2019/2020- $4,400
   2. Actual 2019/2020- $4,350
   3. Budget 2020/2021= $0 
3. Budget Totals
   1. Current Cash- $42,776
   2. Projected Receipts- $15,000
   3. Projected Expenses- $37,785
   4. Projected Cash at 2019- $19,991